<!-- Workshop Checklist & Progress Tracker
     Generated by /acos-init. Update as you progress.
     Placeholders: {workshop_name}, {date}, {venue}, {organizer_names}

     Legend:
       [x] = Done
       [ ] = Not done
       (REQUIRED) = Must be completed before the workshop
       (RECOMMENDED) = Strongly suggested
       (OPTIONAL) = Nice to have
-->

# {workshop_name} — Checklist & Progress

**Date:** {date}
**Venue:** {venue}
**Organizers:** {organizer_names}
**Last updated:** ___________

---

## 1. Planning & Decisions

| # | Item | Required | Status | Owner | Notes |
|---|------|----------|--------|-------|-------|
| 1.1 | Workshop name finalized | REQUIRED | [ ] | | |
| 1.2 | Date & time confirmed | REQUIRED | [ ] | | |
| 1.3 | Venue booked / confirmed | REQUIRED | [ ] | | |
| 1.4 | Duration decided (hours) | REQUIRED | [ ] | | |
| 1.5 | Target audience defined | REQUIRED | [ ] | | |
| 1.6 | Max participant count set | REQUIRED | [ ] | | |
| 1.7 | Co-organizers confirmed & roles assigned | REQUIRED | [ ] | | |
| 1.8 | Budget approved (if applicable) | RECOMMENDED | [ ] | | |
| 1.9 | Workshop format decided (in-person / hybrid / remote) | REQUIRED | [ ] | | |
| 1.10 | `workshop.config.yaml` filled out completely | REQUIRED | [ ] | | |

---

## 2. Content & Curriculum

| # | Item | Required | Status | Owner | Notes |
|---|------|----------|--------|-------|-------|
| 2.1 | Topics list finalized | REQUIRED | [ ] | | |
| 2.2 | Topic leads/presenters assigned | REQUIRED | [ ] | | |
| 2.3 | Agenda created (`/acos-curriculum`) | REQUIRED | [ ] | | |
| 2.4 | Slide frameworks written (one per topic) | REQUIRED | [ ] | | |
| 2.5 | Slide frameworks reviewed by co-organizers | REQUIRED | [ ] | | |
| 2.6 | Slides built as HTML/PDF (`/acos-slides`) | REQUIRED | [ ] | | |
| 2.7 | Exercises / hands-on materials prepared | REQUIRED | [ ] | | |
| 2.8 | Sample datasets generated (`acos datasets`) | RECOMMENDED | [ ] | | |
| 2.9 | Exercise solutions / answer keys prepared | RECOMMENDED | [ ] | | |
| 2.10 | Dry run / rehearsal completed | RECOMMENDED | [ ] | | |

---

## 3. Technical & Accounts

| # | Item | Required | Status | Owner | Notes |
|---|------|----------|--------|-------|-------|
| 3.1 | API keys / subscriptions purchased or allocated | REQUIRED | [ ] | | e.g. Anthropic, OpenAI |
| 3.2 | API keys tested and working | REQUIRED | [ ] | | |
| 3.3 | Per-participant accounts created (if needed) | REQUIRED | [ ] | | |
| 3.4 | Account credentials document prepared | REQUIRED | [ ] | | |
| 3.5 | Software install instructions tested on all OS | REQUIRED | [ ] | | macOS, Linux, Windows |
| 3.6 | Zoom / video call link created | REQUIRED (hybrid/remote) | [ ] | | |
| 3.7 | Zoom tested (screen share, breakout rooms) | RECOMMENDED | [ ] | | |
| 3.8 | GitHub repo created (`/acos-repo`) | REQUIRED | [ ] | | |
| 3.9 | GitHub repo populated with materials | REQUIRED | [ ] | | |
| 3.10 | GitHub repo visibility set (public before workshop) | REQUIRED | [ ] | | |

---

## 4. Communications & Marketing

| # | Item | Required | Status | Owner | Notes |
|---|------|----------|--------|-------|-------|
| 4.1 | Registration form / survey created (`acos form`) | REQUIRED | [ ] | | |
| 4.2 | Registration URL distributed | REQUIRED | [ ] | | |
| 4.3 | Flyer / poster designed (`/acos-marketing`) | RECOMMENDED | [ ] | | |
| 4.4 | Flyer circulated (email, social media, print) | RECOMMENDED | [ ] | | |
| 4.5 | Social media posts published | OPTIONAL | [ ] | | |
| 4.6 | Invitation email sent (`/acos-comms invite`) | REQUIRED | [ ] | | |
| 4.7 | Pre-workshop checklist email sent (`/acos-comms checklist`) | REQUIRED | [ ] | | |
| 4.8 | Reminder email sent (1 week before) | RECOMMENDED | [ ] | | |
| 4.9 | Final reminder sent (1-2 days before) | RECOMMENDED | [ ] | | |
| 4.10 | Calendar invites sent to participants | RECOMMENDED | [ ] | | |

---

## 5. Logistics & Infrastructure

| # | Item | Required | Status | Owner | Notes |
|---|------|----------|--------|-------|-------|
| 5.1 | Google Drive folder created (`acos drive`) | RECOMMENDED | [ ] | | |
| 5.2 | Drive folder shared with co-organizers | RECOMMENDED | [ ] | | |
| 5.3 | Materials uploaded to Drive | RECOMMENDED | [ ] | | |
| 5.4 | Venue A/V confirmed (projector, mic, speakers) | REQUIRED (in-person) | [ ] | | |
| 5.5 | Wi-Fi access confirmed (credentials noted) | REQUIRED (in-person) | [ ] | | |
| 5.6 | Power strips / extension cords arranged | RECOMMENDED (in-person) | [ ] | | |
| 5.7 | Refreshments / catering arranged | OPTIONAL | [ ] | | |
| 5.8 | Name tags / sign-in sheet prepared | OPTIONAL | [ ] | | |
| 5.9 | Participant list finalized | REQUIRED | [ ] | | |
| 5.10 | Google OAuth credentials set up (for email) | REQUIRED | [ ] | | |

---

## 6. Day-of Preparation (`/acos-dayof`)

| # | Item | Required | Status | Owner | Notes |
|---|------|----------|--------|-------|-------|
| 6.1 | Pre-flight checklist completed | REQUIRED | [ ] | | |
| 6.2 | Kickoff email sent (`/acos-comms kickoff`) | REQUIRED | [ ] | | |
| 6.3 | Zoom session started and tested | REQUIRED (hybrid/remote) | [ ] | | |
| 6.4 | Projector / screen tested | REQUIRED (in-person) | [ ] | | |
| 6.5 | Wi-Fi credentials shared with participants | REQUIRED (in-person) | [ ] | | |
| 6.6 | API keys / account credentials distributed | REQUIRED | [ ] | | |
| 6.7 | GitHub repo URL shared (clone instructions) | REQUIRED | [ ] | | |
| 6.8 | Recording started (if recording) | OPTIONAL | [ ] | | |
| 6.9 | Backup plan ready (offline materials, hotspot) | RECOMMENDED | [ ] | | |
| 6.10 | Feedback form URL ready to share at end | REQUIRED | [ ] | | |

---

## 7. Post-Workshop (`/acos-postmortem`)

| # | Item | Required | Status | Owner | Notes |
|---|------|----------|--------|-------|-------|
| 7.1 | Follow-up email sent within 24h (`/acos-comms followup`) | REQUIRED | [ ] | | |
| 7.2 | Feedback survey created and sent | REQUIRED | [ ] | | |
| 7.3 | Recordings uploaded (if recorded) | RECOMMENDED | [ ] | | |
| 7.4 | Slides / materials pushed to public repo | RECOMMENDED | [ ] | | |
| 7.5 | Feedback responses reviewed | REQUIRED | [ ] | | |
| 7.6 | Postmortem report written (`/acos-postmortem report`) | RECOMMENDED | [ ] | | |
| 7.7 | Thank-you notes sent to co-organizers / sponsors | RECOMMENDED | [ ] | | |
| 7.8 | API keys / accounts deactivated or rotated | REQUIRED | [ ] | | |
| 7.9 | Lessons learned documented for next time | RECOMMENDED | [ ] | | |
| 7.10 | Next workshop date discussed | OPTIONAL | [ ] | | |

---

## Progress Summary

| Section | Total | Required | Done | % |
|---------|-------|----------|------|---|
| 1. Planning & Decisions | 10 | 9 | /10 | |
| 2. Content & Curriculum | 10 | 6 | /10 | |
| 3. Technical & Accounts | 10 | 8 | /10 | |
| 4. Communications & Marketing | 10 | 4 | /10 | |
| 5. Logistics & Infrastructure | 10 | 4 | /10 | |
| 6. Day-of Preparation | 10 | 7 | /10 | |
| 7. Post-Workshop | 10 | 4 | /10 | |
| **Total** | **70** | **42** | /70 | |

---

## Timeline

| When | Action |
|------|--------|
| 4-6 weeks before | Sections 1, 2 (planning, content) |
| 2-3 weeks before | Sections 3, 4 (technical, communications) |
| 1 week before | Section 5 (logistics), send reminders |
| 1-2 days before | Finalize section 6, dry run |
| Day of | Section 6 (day-of checklist) |
| Within 24 hours after | Section 7 (follow-up, feedback) |
| 1 week after | Complete section 7 (postmortem, lessons learned) |
